Posted: 19-Mar-25
Location: Los Angeles, California
Categories:
Internal Number: 146748765
We are seeking to hire a full time Academic Personnel (AP) Analyst 3 who will manage and coordinate academic personnel functions within the Department of Psychiatry and Biobehavioral Sciences at UCLA. This role requires expertise in faculty dossier management, academic recruitment, advancement, separation, payroll administration, coordination of credentialing, leave administration, and visa processing. You'll serves as subject matter expert and point of contact on various academic personnel policies and procedures, ensuring compliance with University of California, UCLA, David Geffen School of Medicine, and department policies.
This role is ideal for an experienced academic HR professional looking to make an impact in a dynamic, high-profile academic environment while ensuring compliance and operational efficiency in faculty affairs.
Pay Range: $76,200.00 - $158,800.00 annually.
- Bachelor’s Degree or equivalent combination of education and experience
- 4-6 years Subject matter expertise for area(s) of greatest responsibility
- Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.
- Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
- Thorough knowledge of Compensation Plan bylaws including Outside Professional
- Activities and the procedures and practices that govern these.
- Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.
- Demonstrated ability to effectively prioritize work and manage divergent needs.
- Demonstrated ability to work independently and complete projects within specified deadlines.
- Adept in handling sensitive information and / or situations and maintaining strict confidentiality.
- Adept in meeting deadlines despite frequent interruptions.
- Adept in composing business, personnel and/or payroll correspondence.
- Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
- Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.
- Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.
- 1-3 years UCPath / PeopleSoft or equivalent payroll system
- 1-3 years Opus/Interfolio or equivalent dossier system
- 1-3 years Academic Recruit or equivalent recruitment system
